The invoice is paid. And now the work begins.

Not the article type, the individual device

Ten identical machines are commercially the same article. For service they are ten different objects. Stock management therefore distinguishes between quantity and individual device, and the individual device can be followed across its whole life history.

On the device hang serial number, customer, location, technical details and documents. From delivery onwards a history builds up: installation, maintenance, inspection, part replacement, fault, repair. Every event stays where it belongs.

Movements between warehouse, site and workshop stay traceable. Where a device currently is does not have to be asked.

That way nobody has to work out years later what was actually done back then. The information hangs on the device.

What has to be checked, and when

The basis is an inspection template. It defines which characteristics have to be checked, which values are permissible and at what interval the check is due. A device can carry several of them when different checks fall due at different rhythms.

Inspection deadlines are monitored, not remembered. Due and overdue devices are flagged before the deadline passes, together with open jobs and follow-ups. Instead of a hand-kept list, the device base itself generates the work of the coming weeks.

For devices that depend on usage it is not the calendar that counts but the running hours. They sit on the device and are taken into account for the due date.

Who takes the job follows qualification and availability. Appointments can be assigned to staff or user groups, so responsibilities can be mapped by territory.

Finding, evidence and the question after it

Every inspection carried out produces a report with result, inspector and date. It hangs on the device and stays there as evidence of what was checked, with what result and by whom.

If an inspection fails, the fault pattern and the way it was resolved can be recorded. The device can be blocked so that it appears as available in no further order, and a replacement device takes its place. The parts needed are procured through purchasing and assigned to the job.

Afterwards the work delivered flows back into the commercial job. Material was consumed, working time was spent. Billing is a flat rate or by actual effort, depending on what was agreed with the customer.

For your own hire fleet Jobtura therefore knows not only the revenue of a device but also its costs: purchase, maintenance, repairs, parts, downtime. At some point that answers the real question, namely whether it is still worth keeping this device at all.